Colorado Sales Tax Guide for Businesses
- Sales Tax Rate
- Local Taxes
- Department of Revenue
- Tax Line
We wrote this guide for online sellers who want to know if they even have to bother with sales tax in Colorado, and if so, how best to tackle the sales tax situation in the Centennial State.
After reading this, you’ll know:
- Do you or don’t you need to collect Colorado sales tax?
- Which customers do you collect from?
- How much do you collect?
- What do you do with all the sales tax you’ve collected?
- Way more than you probably ever wanted to know about Colorado sales tax!
Do you have sales tax nexus in Colorado?
Good news! You only have to begin thinking about Colorado sales tax if you have sales tax nexus in Colorado.
“Sales tax nexus” is just a fancy way of saying “significant presence” in a state.
Colorado considers a seller to have sales tax nexus in the state if you have any of the following in the state:
- An office, distributing house, sales room or house, warehouse, or other place of business
- Independent contractors or other representatives in Colorado soliciting business
You can click here to read exactly what the Colorado Department of Revenue (Colorado’s taxing authority) has to say about what constitutes sales tax nexus in Colorado, under Regulation 39- 26-102.3.
Is what you’re selling even taxable?
You’ve probably read this far because you realized you have sales tax nexus in Colorado. Your next step is to determine if what you’re selling is even taxable.
Services in Colorado are generally not taxable. So if you’re a painter or an independent research consultant, you’re in luck and you don’t have to worry about sales tax. But watch out – if the service you provide includes creating or manufacturing a product for sale, you may have to deal with the sales tax on products.
Tangible products are taxable in Colorado , with a few exceptions, such as some medical related items and medical devices.
So if you sell jewelry, then charge sales tax to your Colorado customers.
But if you’re a web developer, don’t charge sales tax to your Colorado customers.
If you have sales tax nexus in Colorado and your products are taxable, your next step is to register for a sales tax permit.
How to Register for a Sales Tax Permit in Colorado
Sellers with sales tax nexus in Colorado must apply for a Colorado sales tax permit.
Don’t skip this step! Many states consider it unlawful to collect sales tax in their name without a permit. Go here for more on how to register for a sales tax permit in Colorado.
How to Collect Sales Tax in Colorado
So you’ve determined that you have sales tax nexus in Colorado and what you’re selling is taxable. And you’re all set and registered for your Colorado sales tax permit.
The next step is to determine how much sales tax to collect.
How to Collect Colorado Sales Tax If You Have a Location in Colorado
Colorado is a little different than other states when it comes to how retailers collect sales tax. Colorado is divided into districts. If you make a sale to someone in your district, you collect the full combined sales tax rate at your buyer’s ship to address.
You can look up your combined local sales tax rate with TaxJar’s Sales Tax Calculator.
If you have a location in Colorado and make a sale to someone outside your district, you collect the “retailer’s use tax.” Retailer’s use tax is made up of the Colorado state tax (2.9% as of July 2017) AND any local district taxes. These district taxes are often: Regional Transportation District (RTD), Scientific and Cultural Facilities District (CD) or Regional Transportation Authority (RTA) taxes.
Retailer’s use tax does not include any local city or county taxes that may be applicable.
How to Collect Colorado Sales Tax If You Do NOT Have a Location in Colorado
If you are not based in Colorado, but have sales tax nexus in Colorado you are considered a Colorado “remote seller.” As a remote seller, you are also required to collect “retailer’s use tax” from Colorado buyers. (See above for more on retailer’s use tax.)
Also, if you live in or your business is based in a location in Colorado you may find that you live in a home rule city. The Colorado Department of Revenue doesn’t collect local sales tax for these cities, so you’ll need to contact your local taxing authority if you live in a home rule city. See a list of Colorado’s home rule cities starting on page 8 in this publication.
Confused? We don’t blame you. Colorado makes sales tax collection complicated. Fortunately, your TaxJar Colorado State Report will help you figure out just how much sales tax to file in Colorado. Sign up for a 30-day free trial of TaxJar and put a lid on Colorado sales tax!
Should you collect sales tax on shipping charges in Colorado?
As an online seller, you will most likely be required to charge sales tax on shipping charges in Colorado.
Read a full explanation of sales tax on shipping in Colorado here.
|2||Colorado Springs||456,568||El Paso||8.250%|
Caption: Top 20 Most Populous Cities in Colorado and their Sales Tax Rates (June 2017)
When are Colorado Sales Tax Returns Due?
When you file and pay Colorado sales tax depends on two things: your assigned filing frequency and your state’s due dates.
How often will you file sales tax returns in Colorado?
States assign you a filing frequency when you register for your sales tax permit. In most states, how often you file sales tax is based on the amount of sales tax you collect from buyers in the state.
In Colorado, you will be required to file and remit sales tax either monthly, quarterly or annually.
How often you are required to file sales tax in Colorado follows this general rule:
|Average Monthly Tax Liability||Filing Frequency|
|$300.01 and up||Monthly|
|$15.01 to $300.00||Quarterly|
|$0 to $15.00||Annually|
Colorado sales tax returns are always due the 20th of the month following the reporting period. If the filing due date falls on a weekend or holiday, sales tax is generally due the next business day.
2017 Colorado Monthly Sales Tax Filing Due Dates
|Taxable Period||Due Date|
|*January||February 21, 2017*|
|February||March 20, 2017|
|March||April 20, 2017|
|*April||May 22, 2017*|
|May||June 20, 2017|
|June||July 20, 2017|
|*July||August 21, 2017*|
|August||September 20, 2017|
|September||October 20, 2017|
|October||November 20, 2017|
|November||December 20, 2017|
|* December||January 22, 2018*|
*indicates a due date pushed back due to a weekend or holiday
2017 Colorado Quarterly Sales Tax Filing Due Dates
|Taxable Period||Due Date|
|*Q1 (Jan-March)||May 1, 2017*|
|Q2 (April-June)||July 31, 2017|
|Q3 (Jul-Sept)||October 31, 2017|
|Q4 (Oct-Dec)||January 31, 2018|
2017 Colorado Annual Sales Tax Filing Due Dates
|Taxable Period||Due Date|
|*Year 2017||January 22, 2018*|
Click here for a chart of Colorado sales tax filing due dates in 2017.
How to File Sales Tax in Colorado
When it comes time to file sales tax in Colorado you must do three things:
- Calculate how much sales tax you owe
- File a sales tax return
- Make a payment
We’ll walk you through these steps.
How to Calculate How Much Sales Tax You Owe in Colorado
Calculating how much sales tax you should remit to the state of Colorado is easy with TaxJar’s Colorado sales tax report.
All you do is connect the channels through which you sell – including Amazon, eBay, Shopify, Square and more – and we’ll calculate exactly how much sales tax you collected. All the information you need to file your Colorado sales tax return will be waiting for you in TaxJar. Once your TaxJar account is set up, all you have to do is login!
How to File and Pay Sales Tax in Colorado
File online - File online at the Colorado Department of Revenue. You can remit your payment through their online system. File by mail - you can also fill out form DR-0100 and mail it in to the Colorado Department of Revenue.
Colorado has also provided a list of common sales tax filing errors you may want to be on the lookout for!
Other Facts You Should Know about Colorado Sales Tax Filing
There are a few more things you should know about sales tax in Colorado:
- Late Filing/Failure to File Penalty The greater of 10% of tax due plus 0.5% of tax due per month (maximum 18%) or $15.
- Late Payment Penalty The greater of 10% of tax due plus 0.5% of tax due per month (maximum 18%) or $15
Other penalties for fraud or serial offenses include higher penalties and even criminal charges.
Colorado requires that any seller with a sales tax permit file a sales tax return on your due date even if you don’t have any sales tax to report or pay. If no return is filed you’ll receive notices and Colorado may even revoke your sales tax permit. Click here for a list of states that require zero sales tax returns.
And that’s it. You’ve mastered Colorado sales tax filing! Now that sales tax is out of the way, you can get back to what you do best – running your business.
Colorado Sales Tax Resources
For more about Colorado sales tax, check out the Colorado section of the TaxJar blog.