Kansas Sales Tax Guide for Businesses
- Sales Tax Rate
- Local Taxes
- Department of Revenue
- Tax Line
We wrote this guide for online sellers who want to know if they even have to bother with sales tax in Kansas, and if so, how best to tackle the sales tax situation in the Sunflower State.
After reading this, you’ll know:
- Do you or don’t you need to collect Kansas sales tax?
- Which customers do you collect from?
- How much do you collect?
- What do you do with all the sales tax you’ve collected?
- Way more than you probably ever wanted to know about Kansas sales tax!
Do you have sales tax nexus in Kansas?
Good news! You only have to begin thinking about Kansas sales tax if you have sales tax nexus in Kansas.
“Sales tax nexus” is just a fancy way of saying “significant presence” in a state.
Kansas considers a seller to have sales tax nexus in the state if you have any of the following in the state:
- An office or place of business
- An employee present in the state
- Goods in a warehouse
- Retailers selling goods at trade or craft shows and festivals
- Non-resident contractors performing labor services in the state
You can click here to read exactly what the Kansas Department of Revenue (Kansas’s taxing authority) has to say about what constitutes sales tax nexus in Kansas.
Do you have sales tax nexus in Kansas if you sell on FBA?
If you sell on Amazon FBA, you may have sales tax nexus in Kansas. Storing physical products in a state can create sales tax nexus, and Kansas is home to at least one Amazon Fulfillment Center.
To determine whether or not you have items stored in an FBA warehouse in Kansas, you can do one of two things:
- Login to Amazon Seller Central and pull your inventory report
- Use a paid service like WhereStock.com
You may find that your inventory is stored in Kansas’s Amazon fulfillment center:
|Warehouse Code||Address||County||Tax Rate|
|MKC4||19645 Waverly Rd, Edgerton, KS 66021||Johnson||8.725%|
Is what you’re selling even taxable?
You’ve probably read this far because you realized you have sales tax nexus in Kansas. Your next step is to determine if what you’re selling is even taxable.
Services in Kansas are generally not taxable. So if you’re a photographer or a chef, you’re in luck and you don’t have to worry about sales tax. But watch out – if the service you provide includes installing, repairing, altering, or maintaining a product, you may have to deal with the sales tax on products.
Tangible products are taxable in Kansas , with a few exceptions. These exceptions include computer software, meals and drinks, and construction materials.
So if you sell baskets, then charge sales tax to your Kansas customers.
But if you’re a chimney sweep, don’t charge sales tax to your Kansas customers.
If you have sales tax nexus in Kansas and your products are taxable, your next step is to register for a sales tax permit.
How to Register for a Sales Tax Permit in Kansas
Sellers with sales tax nexus in Kansas must apply for a Kansas sales tax permit.
How to Collect Sales Tax in Kansas
So you’ve determined that you have sales tax nexus in Kansas and what you’re selling is taxable. And you’re all set and registered for your Kansas sales tax permit(s).
The next step is to determine how much sales tax to collect.
Sellers in Kansas should charge sales tax based on the buyer’s destination.
Example: You live and run your business in Topeka, KS 66409 which has a sales tax rate of 7.3%. You sell to a customer in Kansas City, KS which has a sales tax rate of 8.77%. You would collect at the 8.77% rate.
Sellers based out-of-state also charge sales tax based on the destination of the buyer.
Example: You live in Nebraska, but have sales tax nexus in Kansas. You ship to a customer in Wichita, KS 67202 which has a sales tax rate of 9.15%. You would collect at the 9.15% rate.
How to Collect Sales Tax in Kansas if You Sell on Amazon FBA
Whether your business is based in Kansas or outside of Kansas, if you sell on FBA and have sales tax nexus in Kansas you should collect sales tax at the rate of your buyer’s destination.
Should you collect sales tax on shipping charges in Kansas?
Shipping and handling are always taxable in Kansas, no matter whether the item shipped is taxable or not.
Read a full explanation of sales tax on shipping in Kansas here.
Top 20 Most Populous Cities in Kansas, with their sales tax rates
When are Kansas Sales Tax Returns Due?
Kansas sales tax returns are always due the 25th of the month following the reporting period. You’ll be assigned a sales tax filing frequency when you apply for your Kansas sales tax permit.
To break it down:
2016 Kansas Monthly Sales Tax Filing Due Dates
|Taxable Period||Due Date|
|January||February 25, 2016|
|February||March 25, 2016|
|March||April 25, 2016|
|April||May 25, 2016|
|May||June 27, 2016*|
|June||July 25, 2016|
|July||August 25, 2016|
|August||September 26, 2016*|
|September||October 25, 2016|
|October||November 25, 2016|
|November||December 26, 2016*|
|December||January 25, 2017|
*indicates a due date pushed back due to a weekend or holiday
2016 Kansas Quarterly Sales Tax Filing Due Dates
|Taxable Period||Due Date|
|Q1 (Jan - Mar)||April 25, 2016|
|Q2 (Apr - Jun)||July 25, 2016|
|Q3 (Jul - Sep)||October 25, 2016|
|Q4 (Oct - Dec)||January 25, 2017|
2016 Kansas Annual Sales Tax Filing Due Date
|Taxable Period||Due Date|
|Year 2016||January 25, 2017|
How to File Sales Tax in Kansas
When it comes time to file sales tax in Kansas you must do three things:
- Calculate how much sales tax you owe
- File a sales tax return
- Make a payment
We’ll walk you through these steps.
How to Calculate How Much Sales Tax You Owe in Kansas
Calculating how much sales tax you should remit to the state of Kansas is easy with TaxJar’s Kansas sales tax report.
All you do is connect the channels through which you sell – including Amazon, eBay, Shopify, Square and more – and we’ll calculate exactly how much sales tax you collected. All the information you need to file your Kansas sales tax return will be waiting for you in TaxJar. All you have to do is login!
How to File and Pay Sales Tax in Kansas
You have two options for filing and paying your Kansas sales tax:
- File online - File online at the Kansas Department of Revenue. You can remit your payment through their online system. (If you’ve never used this system before, you may have to contact the Kansas Department of Revenue for your access code.)
- File by mail - You can use Form ST-16 for single jurisdiction filers or Form ST-36 for multiple jurisdiction filers and file and pay through the mail.
- TeleFile - You can call 1-877-317-5639 and use your access code and EIN to access the TeleFile system. Be sure to fill out the Kansas TeleFile worksheet prior to calling in.
Other Facts You Should Know about Kansas Sales Tax Filing
There are a few more things you should know about sales tax in Kansas:
Failure to File or Pay – 1% of tax due per month or fraction (maximum 24%).
Other penalties for fraud or serial offenses include higher penalties and even criminal charges.
Some states require that you file a sales tax return every time you have a sales tax due date, regardless of whether you collected any sales tax from buyers or not. In Kansas you do have to file zero return sales tax. However, there isn’t necessarily a penalty associated with this. They do mention if the state feels like you are purposely omitting sales tax information then they can fine you between $500-$10,000. Click here for a list of states that require zero sales tax returns.
And that’s it. You’ve mastered Kansas sales tax filing! Now that sales tax is out of the way, you can get back to what you do best – running your business.
Kansas Sales Tax Resources
For more about Kansas sales tax, check out the Kansas section of the TaxJar blog.