State of Kansas Flag

Kansas Sales Tax Guide for Businesses

Sales Tax Rate
6.5%
Local Taxes
Yes
Website
Department of Revenue
Tax Line
785-368-8222

We wrote this guide for online sellers who want to know if they even have to bother with sales tax in Kansas, and if so, how best to tackle the sales tax situation in the Sunflower State.

After reading this, you’ll know:

  • Do you or don’t you need to collect Kansas sales tax?
  • Which customers do you collect from?
  • How much do you collect?
  • What do you do with all the sales tax you’ve collected?
  • Way more than you probably ever wanted to know about Kansas sales tax!

Do you have sales tax nexus in Kansas?

Good news! You only have to begin thinking about Kansas sales tax if you have sales tax nexus in Kansas.

“Sales tax nexus” is just a fancy way of saying “significant presence” in a state.

Kansas considers a seller to have sales tax nexus in the state if you have any of the following in the state:

  • An office or place of business
  • An employee present in the state
  • Goods in a warehouse
  • Retailers selling goods at trade or craft shows and festivals
  • Non-resident contractors performing labor services in the state

You can click here to read exactly what the Kansas Department of Revenue (Kansas’s taxing authority) has to say about what constitutes sales tax nexus in Kansas.

Do you have sales tax nexus in Kansas if you sell on FBA?

If you sell on Amazon FBA, you may have sales tax nexus in Kansas. Storing physical products in a state can create sales tax nexus, and Kansas is home to at least one Amazon Fulfillment Center.

To determine whether or not you have items stored in an FBA warehouse in Kansas, you can do one of two things:

  1. Login to Amazon Seller Central and pull your inventory report
  2. Use a paid service like WhereStock.com

You may find that your inventory is stored in one or more of Kansas’s Amazon fulfillment centers:

Read here for more about Amazon FBA and sales tax nexus. Here’s a list of all Amazon Fulfillment Centers in the country.

Is what you’re selling even taxable?

You’ve probably read this far because you realized you have sales tax nexus in Kansas. Your next step is to determine if what you’re selling is even taxable.

Services in Kansas are generally not taxable. So if you’re a photographer or a chef, you’re in luck and you don’t have to worry about sales tax. But watch out – if the service you provide includes installing, repairing, altering, or maintaining a product, you may have to deal with the sales tax on products.

Tangible products are taxable in Kansas , with a few exceptions. These exceptions include computer software, meals and drinks, and construction materials.

So if you sell baskets, then charge sales tax to your Kansas customers.

But if you’re a chimney sweep, don’t charge sales tax to your Kansas customers.

If you have sales tax nexus in Kansas and your products are taxable, your next step is to register for a sales tax permit.

How to Register for a Sales Tax Permit in Kansas

Sellers with sales tax nexus in Kansas must apply for a Kansas sales tax permit.

Don’t skip this step! Many states consider it unlawful to collect sales tax in their name without a permit. Go here for more on how to register for a sales tax permit in Kansas .

How to Collect Sales Tax in Kansas

So you’ve determined that you have sales tax nexus in Kansas and what you’re selling is taxable. And you’re all set and registered for your Kansas sales tax permit(s).

The next step is to determine how much sales tax to collect.

Sellers in Kansas should charge sales tax based on the buyer’s destination.

You can look up the local sales tax rate with TaxJar’s Sales Tax Calculator or by going to TaxJar.com/mobile on your mobile device.

Example: You live and run your business in Topeka, KS 66409 which has a sales tax rate of 7.3%. You sell to a customer in Kansas City, KS which has a sales tax rate of 8.77%. You would collect at the 8.77% rate.

Sellers based out-of-state also charge sales tax based on the destination of the buyer.

Example: You live in Nebraska, but have sales tax nexus in Kansas. You ship to a customer in Wichita, KS 67202 which has a sales tax rate of 9.15%. You would collect at the 9.15% rate.

How to Collect Sales Tax in Kansas if You Sell on Amazon FBA

Whether your business is based in Kansas or outside of Kansas, if you sell on FBA and have sales tax nexus in Kansas you should collect sales tax at the rate of your buyer’s destination.

What are the Amazon sales tax settings for Kansas?

If you are an Amazon pro seller and use Amazon to collect sales tax, be sure you have your sales tax settings set up correctly. Find step-by-step instructions for setting up your Amazon sales tax settings here.

If you are a… State tax County tax City tax District tax Custom rate Is shipping taxable? Is gift wrapping taxable?
Seller living in Kansas X X X X N/A Yes Yes
Seller living outside of Kansas X X X X N/A Yes Yes

Should you collect sales tax on shipping charges in Kansas?

Shipping and handling are always taxable in Kansas, no matter whether the item shipped is taxable or not.

Read a full explanation of sales tax on shipping in Kansas here.

Rank City Population County Total SalesTax
1 Wichita 389,965 Sedgwick 7.500%
2 Overland Park 186,515 Miami 8.000%
3 Kansas City 151,306 Wyandotte 9.125%
4 Olathe 134,305 Johnson 7.975%
5 Topeka 127,265 Shawnee 7.650%
6 Lawrence 93,917 Douglas 7.500%
7 Shawnee 65,046 Johnson 7.975%
8 Manhattan 56,308 Riley 7.500%
9 Lenexa 52,490 Johnson 7.975%
10 Salina 47,813 Saline 7.500%
11 Hutchinson 41,569 Reno 8.000%
12 Leavenworth 35,980 Leavenworth 7.500%
13 Leawood 34,579 Johnson 7.975%
14 Dodge City 27,912 Ford 7.650%
15 Garden City 27,005 Finney 7.650%
16 Emporia 24,649 Lyon 7.500%
17 Junction City 24,621 Geary 7.750%
18 Derby 23,509 Sedgwick 7.500%
19 Prairie Village 21,877 Johnson 7.975%
20 Hays 21,092 Ellis 7.000%

Top 20 Most Populous Cities in Kansas and their Sales Tax Rates (June 2017)

When are Kansas Sales Tax Returns Due?

When you file and pay Kansas sales tax depends on two things: your assigned filing frequency and your state’s due dates.

How often will you file sales tax returns in Kansas?

States assign you a filing frequency when you register for your sales tax permit. In most states, how often you file sales tax is based on the amount of sales tax you collect from buyers in the state.

In Kansas, you will be required to file and remit sales tax either monthly, quarterly, or annually.

How often you are required to file sales tax in Kansas follows this general rule:

Average Monthly Taxable Sales Filing Frequency
$2,666.67 and up Monthly with Prepayment
$266.67 to $2,666.66 Monthly
$6.67 to $266.66 Quarterly
$0.00 to $6.66 Annually

Kansas sales tax returns are almost always due the 25th day of the month following the reporting period. If the filing due date falls on a weekend or holiday, sales tax is generally due the next business day.

Important to note: Very high volume Kansas sellers may be required to make monthly sales tax prepayments. In these cases, the first 15 days of the current month’s liability is due on or before the 25th of that month. You can read more about Kansas sales tax prepayments here.

2017 Kansas Monthly Sales Tax Filing Due Dates

Taxable Period Due Date
*January February 27, 2017*
*February March 27, 2017*
March April 25, 2017
April May 25, 2017
*May June 26, 2017*
June July 25, 2017
July August 25, 2017
August September 25, 2017
September October 25, 2017
*October November 27, 2017*
*November December 26, 2017*
December January 25, 2018

*indicates a due date pushed back due to a weekend or holiday

2017 Kansas Quarterly Sales Tax Filing Due Dates

Taxable Period Due Date
Q1 (Jan-March) April 25, 2017
Q2 (April-June) July 25, 2017
Q3 (July-Sept) October 25, 2017
Q4 (Oct-Dec) January 25, 2018

2017 Kansas Annual Sales Tax Filing Due Dates

Taxable Period Due Date
2017 January 25, 2018

Click here for more info on Kansas sales tax filing due dates in 2017.

How to File Sales Tax in Kansas

When it comes time to file sales tax in Kansas you must do three things:

  1. Calculate how much sales tax you owe
  2. File a sales tax return
  3. Make a payment

We’ll walk you through these steps.

How to Calculate How Much Sales Tax You Owe in Kansas

Calculating how much sales tax you should remit to the state of Kansas is easy with TaxJar’s Kansas sales tax report.

All you do is connect the channels through which you sell – including Amazon, eBay, Shopify, Square and more – and we’ll calculate exactly how much sales tax you collected. All the information you need to file your Kansas sales tax return will be waiting for you in TaxJar. All you have to do is login!

How to File and Pay Sales Tax in Kansas

You have four options for filing and paying your Kansas sales tax:

  • File online - File online at the Kansas Department of Revenue. You can remit your payment through their online system. (If you’ve never used this system before, you may have to contact the Kansas Department of Revenue for your access code.)
  • File by mail - You can use Form ST-16 for single jurisdiction filers or Form ST-36 for multiple jurisdiction filers and file and pay through the mail.
  • TeleFile - You can call 1-877-317-5639 and use your access code and EIN to access the TeleFile system. Be sure to fill out the Kansas TeleFile worksheet prior to calling in.
  • AutoFile - Let TaxJar file your sales tax for you. We take care of the payments, too. You’ll never have to worry about spreadsheets, calculations or filling out complex sales tax returns.

Other Facts You Should Know about Kansas Sales Tax Filing

There are a few more things you should know about sales tax in Kansas:

Penalties:

Failure to File or Pay – 1% of tax due per month or fraction (maximum 24%).

Other penalties for fraud or serial offenses include higher penalties and even criminal charges.

“Zero returns”:

Some states require that you file a sales tax return every time you have a sales tax due date, regardless of whether you collected any sales tax from buyers or not. In Kansas you do have to file zero return sales tax. However, there isn’t necessarily a penalty associated with this. They do mention if the state feels like you are purposely omitting sales tax information then they can fine you between $500-$10,000. Click here for a list of states that require zero sales tax returns.

And that’s it. You’ve mastered Kansas sales tax filing! Now that sales tax is out of the way, you can get back to what you do best – running your business.

Kansas Sales Tax Resources

For more about Kansas sales tax, check out the Kansas section of the TaxJar blog.

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