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Resale Certificate, How to Verify
byApril 4, 2022
Sometimes, as a seller, you’ll receive a resale certificate from another seller who wants to buy your products for resale. When you are presented with a valid resale certificate you should allow the buyer to buy products tax free. But it’s up to you, as the seller, to determine if the resale certificate is valid. If not, you could actually be on the hook to remit the sales tax you should have but didn’t collect back to the state.
One thing you should always do when you receive a resale certificate is verify that the buyer’s permit number is accurate and that his or her permit is not expired. Here is a list of links to help you do that in each state.
How to Verify a Resale Certificate in Every State
Arizona – Enter the number here. Number should have 8 digits. (Click “License Verification” up top if the link doesn’t bring you straight to the verification form.)
Arkansas – Click Inquiries > Validate Sales Tax Permit. Use either the reseller’s permit ID number or Streamlined Sales Tax number
Colorado – Click “Verify a License or Certificate.” Enter the 7, 8, 11 or 12-digit account number to be verified. Do not include an L or M prefix.
Connecticut – Enter the business ID and certificate number.
District of Columbia – Click “Certificate License Search.”
Florida – Enter the required seller information, then enter sales tax certificate numbers for verification.
Hawaii – Enter available information for verification.
Idaho – Click “Permit Validation.” Enter the permit typer and number for verification.
Illinois – Click “Businesses” > “Verify a Registered Business” under the Inquiries header.
Indiana – Online verification is not available. Purchaser will provide you with form ST-105 for your records. Contact the Indiana Department of Revenue at (317) 233-4015 with specific tax exemption questions.
Kansas – Enter Kansas Tax Registration Number.
Louisiana – Enter the seller’s account number and business name.
Maine – Enter the seller’s resale certificate number.
Maryland – Enter Sales & Use Tax ID number.
Massachusetts – Click “Verify Sales Tax Resale Certificate.” Enter your own Sales & Use tax ID and the purchaser’s Sales & Use Tax ID
Mississippi – Select “I want to…,” then choose “Verify a Permit Number.” Enter the permit type and ID to check permit.
Nebraska – Online verification is not available. Purchaser will need to provide you with Form 13 which you can call in and verify (see phone number at bottom of page or bottom of resale certificate/Form 13).
Nevada – Choose the search category, and then enter available information for verification.
New Jersey – Enter the “Name Control,” and at least one other field for verification.
New Mexico – Under “Businesses,” select “Check CRS Status.” From there, enter CRS ID, zip code, and last 4 of SSN, FEIN, or ITIN.
New York – Pass the security checkpoint, and then enter the tax identification number.
North Carolina – Enter account ID and Taxpayer Name.
North Dakota – Select “S
Ohio – Scroll down to “Key Sales & Use Tax Resources,” read the “instructions for active vendors license list,” and download the spreadsheet, “List of active vendors.” Find the business you seek using the information provided to you on the purchaser’s Form STECB.
Tennessee – Click “Verify Sales and Use Tax Certificate.” Then choose the exemption type from the pull-down, and then enter the 9 digit ID number.
Texas – Enter available information for verification.
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